Needs Assessment Committee Meeting July 13th, 2023


Members Present: Emma Kaywin (Co-chair), Marcy Thompson (Co-chair), Graham Harriman (Governmental-chair), John Schoepp, Steven Wilcox, Freddy Molano, Marcy Sedlacek, David Martin, Arthur Fitting, Fay Barrett, Billy Fields, Beth Hribar, Raffi Babakhanian, Reginald Brown, Jennifer Irwin

DOHMH, PHS, NYS, CHAIN and Other Staff Present: David Klotz, Doienne Saab, Kimbirly Mack, Connor Reynolds, Adrianna Eppinger-Meiering, Erin Harned, Maiko Yomogida,

Agenda Item #1: Welcome/Roll Call/Moment of Silence/Minutes:

Emma Kaywin and Marcy Thompson opened the meeting with a brief Committee member and staff introduction.  Graham Harrison led the moment of silence. The minutes of the May 11th meeting were approved with no changes.

Agenda Item #2: Needs Assessment Roadmap

Doienne Saab began the meeting’s presentation with an icebreaker and then proceeded with providing updates on the NAC activities since the council met in May. Following updates, Doienne discussed the objectives of the emerging issues and topics that were identified by members while drafting the Needs Assessment (NA) from January to May. Following the objectives, Doienne conducted an activity for members to review, identify, and discuss a list of emerging issues and topics from each section of the NA to prioritize when the NAC resumes meetings next Fall. After Doienne discussed and presented each item, the NAC provided their feedback on a final list of issues/topics to prioritize, both verbally and through Zoom’s Poll Chat feature. Finalized topics to prioritize from the Epi Profile section included HIV outcomes data for those involved in sex work, those who use drugs, those born outside of the US, people with disabilities including cognitive, developmental, emotional/behavioral, physical or sensory impaired, and people of trans experience. Finalized topics to prioritize from the Resource Inventory section included the need for an online, searchable directory of RWPA/B providers, a list of Part B contracts and their locations within the EMA, locations of administrative and non-administrative service sites, and the geographic distribution of service sites to better understand which areas are underserved. Finalized topics to prioritize from the Profile of Provider Capacity section included an additional analysis of the AETC HIV workforce survey findings, a landscape of tools and protocols available and accessible to providers for tracking and establishing referrals, and information on provider training around SOGI data collection and the impact of provider personal bias. Finalized topics to prioritize from the Service Needs and Utilization section included exploring surveys and additional data sources to supplement CHAIN report findings. Additional issues/topics that the NAC agreed to include into the agenda for next year included HIV outcomes data for those with a history of incarceration or other justice involved people, youth ages 13-24, and COVID-19 pandemic/mpox and HIV.  

Doienne shared the next steps she will conduct to gather data requests, reports, literature and subject matter experts to inform the gaps in knowledge from the prioritization list of issues/topics list approved by the council. Each issue/topic from the priority list will be included as an agenda item(s) for further discussion and planning during the next NAC calendar year.

The meeting concluded with a discussion on how to make future meetings more engaging and fruitful. Doienne asked members if they would be interested in having a rotation of 1-2 council members share a general, brief bio about themselves at the start of each council meeting as an icebreaker.  She also asked members if they would be interested in receiving emails about relevant HIV/RWPA topics trainings and webinars. Most members said they were OK with both proposals presented. Doienne also shared that following the meeting she would send out a survey asking members about their interest in hosting in-person (with hybrid option) at their home organization/agency.    

There being no further discussion, the meeting was adjourned.